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Important Information Before Purchasing!

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Uniform Guidance requirements extend to all College purchases. Therefore, additional documentation is required for purchases over certain dollar amounts. See information about these requirements in the table below.

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Buying Matrix and Required Documentation for Purchases

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NOTE: If the quote you obtained has terms and conditions, and BCM does not have an existing contract with this vendor, you will need to submit the quote through Contract Routing BEFORE submitting a shopping cart.

View the list of existing contracts, as well as contract numbers.

 

Dollar Amount

Purchasing Method

Preferred Vendor*
Documentation Required

Approved Vendor
Documentation Required

Up to $3K

P-Card

-

-

Up to $1K

PO

-

-

$1K to $10K

PO

1 quote and Contract Number

1 quote

$10K - $250K

PO

1 quote and Contract Number

3 quotes from different vendors OR Sole Source + 1 quote

$250K or More

PO

1 quote and Contract Number

Formal Bidding Process - Contact Supply Chain OR Sole Source + 1 quote

*Preferred Vendor - A vendor who is in BCM’s vendor master and has an approved valid, agreement/contract in place

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Catalog Items

Terms

Medical/Clinical

Item Definition

Vendors who supply items needed for medical/clinical needs. (e.g., syringes, hospital gowns)

Lab Supplies

Item Definition

Vendors who supply items regularly used in research labs. (e.g., consumables, glassware, gloves)

Office Supplies

Item Definition

Vendors who supply regularly used office supplies. (e.g., pens, paper, folders)

Computers

Item Definition

Vendors who supply standard computers and computer accessories.

Catering Service / Room / Venue

Item Definition

Baylor College of Medicine's preferred catering vendors are Morrison and Mary O's Cafe. Go to the BCM Food Service page to book catering services.

ambx-logo/

Item Term
Amazon for Business

Item Definition

More information coming soon!"

Travel (Air and Hotel)

Item Definition

Baylor College of Medicine's preferred vendor for all travel needs is Frosch International. Login to the Concur website to book travel.

Scrubs and Lab Coats

Item Definition

Go to the HealthAssure website to order scrubs and lab coats.

Baylor Branded Merchandise

Item Definition

Visit the BCM Team Shop website to order College apparel, bags, drinkware, and other branded merchandise. Custom items can also be ordered.

Terms
Copy

Item Term
Copiers

Item Definition

For all inquiries related to copier leases, please reach out to the purchasing team at purchasing@bcm.edu.

equipment/

Item Term
Equipment

Item Definition

For all inquiries related to the purchase or lease of equipment, please reach out to purchasing@bcm.edu.

Can't Find it Here?

Item Definition

See for other options for purchasing.

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Contract Routing Process

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1. Complete the Contract Routing Form (Download to make editable. Open with Word.)

2. Email the Contract Routing Form and documentation to finance@bcm.edu. (Please note that the routing and approval process takes 4-6 weeks.)

3. Once the process has been completed and the approved contract has been returned, create a shopping cart and attach all contract routing documentation.